- The processing of personal data is based on the lawfulness, reliability and transparency of information. The data is collected by the Data Administrator for a specific, explicit and legitimate purpose, and the scope of data is limited to the data necessary to achieve this purpose. The Data Administrator makes the necessary efforts to ensure the greatest possible security and protection of personal data processed by him. Providing data is voluntary. Each of you has the right to inspect and check your personal data, update it and to submit a request to delete your data.
- Personal data have been collected by us primarily directly from you or from entities cooperating with us on the basis of your consent.
Administrator of personal data
- The Personal Data Administrator is: Utubeo Sp. z o.o., with registered office at the following address: ul. Towarowa 20-B, 10-417 Olsztyn registered in the register of entrepreneurs of the National Court Register by the District Court in Olsztyn, VIII Commercial Division of the National Court Register, under KRS number: 0000830285, Tax ID (NIP): 7393937798, National Business Registry Number REGON: 385598625.
- With respect to your rights as personal data subjects (i.e. people to whom the data relates) and with respect to the mandatory rules of law, including especially the Regulation of the European Parliament and the Council (EU) 2016/679 of 27 April 2016 on protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing directive 95/46/WE (General Data Protection Regulation), hereinafter referred to as GDPR, the Polish personal data protection Act (hereinafter referred to as the Act) and other relevant personal data protection laws, we commit to maintaining the safety and confidentiality of all personal data that you share with us. All our employees have been properly trained in personal data protection, and our company, as the Personal Data Administrator, has introduced new security measures, as well as technical and organisational means, in order to ensure the highest possible level of personal data protection. We have introduced appropriate procedures and policies to process personal data in accordance with GDPR, so that personal data processing occurs lawfully and reliably and you, as the persons to whom the data relates, may execute all your relevant rights. Additionally, if needed, we cooperate with the regulatory body within the territory of the Republic of Poland, i.e. the President of the Data Protection Authority (hereinafter referred to as PDPA).
- Any questions, requests or complaints relating to personal data processing in our company (the Personal Data Administrator), hereinafter referred to as Applications, should be sent via e-mail to the following e-mail address: firstname.lastname@example.org, or in writing to the postal address of the Personal Data Administrator, i.e. ul. Towarowa 20-B, 10-417, Olsztyn, Poland.
- The Applications should clearly contain:
• the data of the person or persons to whom the Application relates,
• the event that the Application relates to,
• the filed requests and their legal basis,
• the desired means of solving the issue.
Administrator of personal data
Our Website collects the following personal data:
- E-mail address – we collect your e-mail address in order to send company newsletters for you, to notify about the upcoming online event, or just contact you as the reply to your request to any of our services.
- Name, surname, residential address and Tax ID – we collect it from entrepreneurs and customers requesting us to issue an invoice,
- We do not collect any credit card number or CVC code.
- In connection with the use of the Website, additional data may be processed, in particular: IP address, domain name, browser type, access time or type of operating system, as well as navigation data, including information about links and references in which you decide to click and other actions taken by you in our Website,
- In connection with the use of the Website, your personal data may be collected by:
• sending an inquiry using the contact form,
• communication using e-mail messages as well as Messenger type messengers, if installed on our website.
- In the case of Entrepreneurs, the above scope of data may be extended to: the entrepreneur's company name, company number, other identification numbers of the entrepreneur.
Your personal data are processed for the following purposes:
- The correct performance of the contract or taking action at your request before the conclusion of the contract, in particular the answers to the questions asked, e.g. via the contact form (Article 6 paragraph 1 point b of the GDPR),
- Fulfill the legal obligation incumbent on the Administrator (see: Art. 6, paragraph. 1 point RODO c)
- Possible determination, investigation or defense against claims, as legitimate interests of the data controller (see Article 6 (1) (f) of the GDPR),
- The correct use of the contact form service posted on the Website to perform the contract provided electronically (Article 6 (1) (b) GDPR - the necessity to perform the contract for the provision of the contact form service),
- Purchasing or subscribing to and receiving information about services and their functionalities available on the Website in order to perform a contract the subject of which is an electronic service. Legal basis - consent of the data subject to perform the contract (art.6 par.1 lit.a RODO, consent of the data subject to perform the contract; as well as art.10 of the Act of 18.07.2002 - on the provision of electronic services and art. 172 Act of 16.07.2004 - Telecommunications Law);
- The Administrator may also collect navigation data from users of the Website, including information about links and references in which they decide to click or other activities undertaken on the Website consisting in facilitating the use of services provided electronically and on improving the functionality of these services (art.6 par.1 lit.f RODO, legitimate interest),
- Facilitating the use of services provided electronically and improving the functionality of these services, i.e. on the basis of the Administrator's legitimate interest (Article 6 (1) (f) of the GDPR),
- Your personal data is processed by our company (the Personal Data Administrator) in order to execute services provided to you (i.e. persons to whom the data relates) and offered by the Website. As per the rule of minimisation, we only process the categories of personal data that are considered necessary to achieve purposes specified in the previous sentence.
- The source of the personal data processed by the Personal Data Administrator are the persons to whom the data relates.
Cookies and profiling
- Our Website utilises the Cookies technology to match its functionality to your individual needs. You may therefore consent to having your entered data and information saved, so that they may be later on used on subsequent visits to the Website without having to enter them again. Owners of other Websites will not have access to this data and information. If, however, you do not agree to personalisation of the Website, you may disable the Cookies in your Internet browsers.
- The personal data is not profiled by the Personal Data Administrator.
Period of processing personal data
- Your data will be processed for the period necessary to perform the contract and services, and may be processed for the period necessary to implement the legitimate interests of the Data Administrator,
- In a situation where the basis for the processing of your personal data is consent, then these data are processed by the Administrator until the consent is revoked, and after revoking the consent for a period of time corresponding to the period of limitation of claims that may be raised by the Administrator and which may be raised against him, and also to be able to fulfill statutory legal obligation if we are obliged to perform certain legal obligations (inter alia Tax obligations),
- We shall process the personal data only for however long it is necessary to achieve said purposes. The personal data may be processed for a longer period of time only when the Personal Data Administrator is required by the relevant mandatory rules of law to do so, or when the provided service is continuous.
- Your personal data may be transferred to entities cooperating with Utubeo Sp. z o.o. , in particular entities providing IT services and support, and entities providing to Utubeo Sp. z o.o. services in the field of PR, to accounting and IT companies serving us, as well as to all institutions defined by applicable law, in particular to Tax Offices and, if necessary, to entities providing archiving services. In justified cases, your data may be sent outside the EU. In this case, Utubeo Sp. z o.o. each time it will ensure the confidentiality of the data provided and that only the data necessary for the proper performance of the contract and based on appropriate safeguards for personal data required by applicable law are provided.
- Personal data may be shared with entities that process the data on our request, i.e. on the request of the Personal Data Administrator. In such cases, as the Personal Data Administrator, we conclude a contract for personal data processing with such an entity. The processing entity processes the shared personal data solely for purposes specified in the aforementioned contract. Without sharing the personal data with such entities we would not be able to conduct our business activity on our Website. As the Personal Data Administrator, we share the personal data for processing with entities:
• providing hosting services for the Website,
• providing other services to us (the Personal Data Administrator), which are necessary for the proper functioning of the Website.
According to the GDPR, each person whose personal data is being processed by the personal data administrator has the right to:
- Be informed of the processing of their personal data, as per art. 12 of the GDPR – the Administrator is obliged to share information specified in the GDPR (incl. relating to data itself, contact details, purposes and legal basis for personal data processing, personal data recipients or categories of recipients, if any exist, or the period for which the data shall be processed or criteria, based on which such a period is set) with the person to whom the data relates; this obligation should be executed immediately at the moment when the data is first acquired, and if the data is not acquired from the person to whom it relates, but from another source, then it should be executed within a reasonable time frame, depending on the circumstances; the Administrator may choose to not provide this information to the person to whom the data relates if this person has already been informed.
- Have access to their personal data, as per art. 15 of the GDPR – when providing us with your personal data, you have the right to access and review it; it does not mean, however, that you have access to all documents that contain your data, seeing as such documents may contain confidential information; you do have the right to be informed as to which of your data is being processed and how, as well as the right to receive copies of your personal data, with the first copy being issued free of charge, and for each subsequent one, according to the GDPR, we may charge a relevant administrative fee relating to the making of the copy.
- Correct or update the personal data, as per art. 16 of the GDPR – if your personal data has changed, please inform us, as the Personal Data Administrator, of this fact, so that the personal data we are holding corresponds to the actual information and is up to date; also, in situations where the personal data has not changed, but for some reason the data we hold is incorrect or has been incorrectly saved (e.g. due to an editorial mistake), please inform us of this, so that we may correct the relevant data points.
- Delete the data (the right to be forgotten), as per art. 17 of the GDPR – in other words, you have the right to demand that we “delete” the data held by us, as the Personal Data Administrator, and the right to request that we, as the Personal Data Administrator, inform other administrators we shared your data with, of your wish to have it deleted. You may request deletion of your personal data first and foremost when:
• the purposes for which the personal data had been shared have been fulfilled, e.g. we fully executed the sale contract we had concluded,
• the basis for the processing of your personal data was an express consent that was subsequently withdrawn and there is no other legal basis for us to further process your personal data,
• you filed a rejection of the processing of your personal data by us, as per art. 21 of the GDPR, and believe that we have no underlying legal basis allowing us to further process your personal data,
• your personal data was being processed illegally, i.e. for purposes that were against the law or without any legal basis for its processing – please remember that in such cases you will need to provide a basis for such a request,
• the need to delete your personal data results from the mandatory rules of law,
• the personal data relates to a minor and was collected as part of an information society service.
- limit the processing, as per art. 18 of the GDPR – you may request from our company that we limit the scope of the processing of your personal data (meaning that until the matter is clarified, we would limit ourselves to merely storing the data), if:
• you question the accuracy of your personal data, or
• you believe that we are processing your personal data without a legal basis, but simultaneously you do not want us to delete the personal data (i.e. you are not realising the aforementioned right), or
• you filed a Rejection, as per the letter g) of this point, or
• your personal data is needed to ascertain or defend against claims, e.g. before a court of law.
- transfer the data, as per art. 20 of the GDPR – you have the right to receive your data in a format allowing you to review it on your computer and the right to transfer the data in such format to another administrator; you have this right only when the basis for the processing of your personal data was an express consent or the data was processed automatically.
- file a rejection to the processing of the personal data, as per art. 21 of the GDPR – you have the right to file a rejection, if you do not agree to us processing your personal data that we had processed thus far for specific purposes, in accordance with the mandatory rules of law.
- refuse profiling, as per art. 22, relating to art. 4.4 of the GDPR – in our Website you shall not be subject to automated decision-making or profiling, as per the GDPR, unless you provide us with an express consent to do so; additionally, you shall always be informed of any instances of profiling, should they occur.
- file a complaint to a regulatory body (i.e. to the President of the Data Protection Authority), as per art. 77 of the GDPR – if you believe we are processing your personal data illegally or in any way that violates your rights resulting from the mandatory rules of personal data protection laws or the supervisory authority of another Member State of the European Union with jurisdiction over the place of habitual residence or your job or the person to the place of the alleged infringement.In the event of a Website user with the right under the abovementioned rights, the Data Administrator shall comply with the request or refuse to comply with it immediately, but no later than within one month after receiving it. However, it may happen that due to the complicated nature of the request or the number of requests, the Data Administrator will not be able to fulfill the request within the month referred to in the previous sentence, then it will fulfill it within the next two months, at the same time informing the user about the intended extension of the deadline and its reasons.At any time, the user of a Website may submit to the Administrator any complaints, queries and requests regarding the processing of his personal data and the exercise of his rights.
The right of access to your personal data
Consent and information about the possibility of withdrawal of consent
You have the right to withdraw your consent to the processing of your personal data at any time, but withdrawal of consent does not affect the lawfulness of the processing based on your prior consent before its withdrawal.
- Should you wish to exercise any of your above mentioned rights, please send an e-mail to the following address: email@example.com contact the Personal Data Administrator.
- Each ascertained instance of security breach is documented, and should any of the events, as described by the GDPR or the Act, occur, the persons to whom the data relates, as well as the PDPA, if applicable, shall be informed of it.
- Date of the last modification: 21st May 2021.